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Real Estate & Property

RentFlow

Your properties. Your tenants. Your income. One platform.

Rental property management software for Kenyan landlords and property managers: automatic invoicing, M-Pesa rent collection and reconciliation, arrears follow-up, maintenance, owner statements and a tenant portal.

Request a Demo See features
RentFlow screenshot
12Built-in reports with export
2M-Pesa channels: STK Push & Paybill
24/7Tenant self-service portal
Overview

Why organisations choose RentFlow

Collecting rent, chasing arrears and reconciling M-Pesa statements by hand eats up days every month. RentFlow automates the whole cycle for landlords, agents and property management firms.

Invoices are generated automatically every month, including metered water and electricity, service charges and penalties. Tenants pay by M-Pesa STK Push or Paybill and payments are matched to the right invoice automatically, with a reconciliation queue for anything that needs a human eye. Arrears ageing, reminders, deposits and guided move-out settlements keep collections under control.

Owners get accurate statements, managers get 12 ready-made reports, and tenants get their own portal to view balances, download receipts, pay and log repair requests.

Key benefits

  • Collect rent faster with M-Pesa
  • Reconcile payments automatically
  • Cut arrears with timely reminders
  • Accurate owner statements every month
  • Role-based access per property
  • Full audit trail for every shilling

Available on

Web application (SaaS) Tenant portal REST API

Built with

Laravel PHP 8 MySQL M-Pesa Daraja Queues & Scheduler REST API
Features

Everything you need, in one platform

Automatic billing

Monthly invoicing with proration, metered utilities, recurring charges, credit notes and late penalties.

M-Pesa collection

STK Push and Paybill (C2B) with automatic allocation, receipts and a reconciliation queue.

Arrears & collections

Ageing bands, reminders, follow-ups, deposit ledger and guided move-out settlements.

Maintenance & expenses

Work orders, vendors and expenses with approval thresholds.

Reports & owner statements

12 reports with PDF, Excel and CSV export, owner statements and indicative rental income tax.

Tenant portal

Tenants sign in with their phone to see balances, invoices and receipts, pay by M-Pesa and request repairs.

Modules

What's inside RentFlow

1Portfolio & leasing

  • Properties, units and owners
  • Tenants and joint tenancies
  • Leases from draft to closure
  • Rent reviews and escalations
  • Inspections

2Billing & payments

  • Monthly invoicing and proration
  • Meter billing
  • M-Pesa STK Push and Paybill
  • Allocations, refunds and reversals
  • Statement import

3Operations & insights

  • Expenses and maintenance
  • Bulk notices by SMS and email
  • Dashboard and 12 reports
  • Owner statements
  • Tenant portal and API
Who it's for

Built for teams like yours

RentFlow adapts to organisations of every size, from a single office to a national network.

Individual landlords
Property management firms
Real estate agents
Housing co-operatives and SACCOs
Client stories

Trusted by teams like yours

“Rent reconciliation used to take my team three days every month. Now M-Pesa payments match to tenants automatically and the owner statements are ready on the first of the month.”
Stephen Wanyoike Property Manager, a residential property firm in Kilimani RentFlow
“We used to spend two weeks shortlisting for every vacancy. With CareerConnect the CVs are ranked the day the advert closes, and our panel only interviews people who genuinely fit the role.”
Grace Wanjiku Head of Recruitment, Bora Recruitment Solution Ltd CareerConnect
“mShop let us start selling online in weeks instead of months. Customers pay with M-Pesa, pick up at the station nearest to them, and we track every order from one dashboard.”
Mary Chepkirui Founder, an online electronics store, Eldoret mShop
“Our members finally know what a shopping trip will cost before they reach the till. SmartCart works even in stores with poor network, which made adoption easy.”
Wycliffe Odhiambo Finance Officer, a staff welfare programme SmartCart
“Seeing the likely duration and risk of a case on the day it is filed helps us plan the cause list and follow up on matters before they become part of the backlog.”
Jane Wanjiru Court Administrator, a magistrate court station JaliHaki
“Mulan Technologies rebuilt our website and customer portal on time and on budget. They explain technical decisions in plain language and their support team actually picks up the phone.”
CuttingEdge Communication Managing Director, a logistics company in Mombasa
FAQ

RentFlow questions

Anything else you would like to know? Ask us during your demo.

Yes. RentFlow is multi-owner and multi-property, with owner statements and staff access restricted per property.

Yes. We connect your Paybill or Till number and payments are matched to tenants automatically.

RentFlow is a subscription priced by the number of units you manage. Request a demo and we will share the plan that fits your portfolio.
Free demo

See RentFlow in action

A product specialist will walk you through RentFlow using scenarios from your own organisation, and answer your questions on pricing, set-up and support.

  • Personalised 30–45 minute walkthrough
  • Online or at your office in Nairobi
  • Pricing and deployment options explained
  • No obligation, no pressure

Request a RentFlow demo

Tell us a little about your organisation and we will tailor the demo to you. It takes about 30–45 minutes, online or at your office.

We only use your details to arrange the demo. No spam.

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